The Power of Unified Occupancy Data: Space Booking Meets Real-Time Analytics

Managing office space efficiently is a growing challenge for many companies, especially with the rise of hybrid work. Making smart decisions about how spaces are used can greatly impact both employee experience and operating costs. VergeSense has developed a solution to simplify this process by integrating space booking data with real-time occupancy insights. By bringing together data from multiple sources like Wi-Fi and sensors, workplace leaders can now make data-driven decisions that improve the way spaces are utilized.

Understanding Space Booking vs. Actual Usage

It’s common for spaces to be reserved but not always used as planned. VergeSense addresses this issue by adding space booking data to its platform, giving companies the ability to compare how spaces are booked versus how they’re actually used. This comparison helps businesses make smarter decisions about space use, adjust policies, and improve workplace efficiency.

As VergeSense’s team explains, “Space booking data is yet another valuable source of occupancy data that can help workplace leaders understand space utilization and workplace efficiency. By comparing space booking data with actual space usage data from our area sensors, leaders can compare intent to use space with actual space usage to understand the effectiveness of their space booking policies.”

Bringing All Data Together in One Platform

VergeSense’s unified platform puts an end to dealing with multiple disconnected data systems. It combines data from Wi-Fi, sensors, and space booking systems into one platform, making it easier for leaders to quickly identify underutilized areas and make necessary adjustments. This unified view also helps companies save time and reduce costs by streamlining how they analyze and use occupancy data.

VergeSense’s team highlights, “With the ability to analyze all of your occupancy data—from our sensors, existing building systems data like WiFi or space booking systems—all in a single platform, you can now simplify the analysis process, allowing leaders to quickly make decisions, experiment and iterate based on real-time feedback, and ultimately optimize spaces, reduce costs, and better align resources.”

Wi-Fi Data Adds a New Layer of Insights

A key enhancement in VergeSense’s platform is its ability to integrate Wi-Fi data into occupancy analysis. This means companies can use their existing Wi-Fi infrastructure to gain deeper insights into how spaces are being used, without needing additional sensors. This capability helps businesses get more value from their current systems and paints a clearer picture of occupancy trends.

AI-Powered Insights for Smarter Decision-Making

VergeSense takes it a step further with its AI-powered Workplace Assistant, which provides personalized recommendations based on a company’s unique occupancy trends. This tool eliminates the need for manual data crunching, allowing workplace leaders to focus on making important changes to their spaces.

“Workplace Assistant leverages generative AI to act as an on-demand, personalized data analyst that provides customers with custom recommendations based on their unique occupancy trends.” VergeSense’s team explains. “This eliminates the time spent consolidating and analyzing data, and allows customers to focus their efforts on making changes that align with their unique goals.”

Enhancing Employee Experience and Cutting Costs

The benefits of VergeSense’s platform are twofold: it not only helps companies make their spaces more efficient but also improves the employee experience. Whether it’s ensuring rooms are released when not in use or optimizing HVAC systems based on occupancy, VergeSense helps companies create a more flexible and responsive workplace.

One example of this success is a customer who reduced their building’s cleaning costs by 50%, leading to $2 million in annual savings. These results show how smart data use can lead to both cost savings and a better work environment for employees.

Conclusion

VergeSense’s unified platform simplifies workplace management by integrating data from space booking systems, Wi-Fi, and sensors. With the addition of AI-powered insights, companies can make better, faster decisions about how their spaces are used. Whether you’re looking to optimize space, improve employee satisfaction, or cut costs, VergeSense provides the tools to make it happen.