How Incredable Helps Scouts Manage 1.7M Members
(Simple. Secure. Built for scale.)
Key Points:
- Scouting America manages 1.7 million volunteers and youth
- Old system caused paperwork nightmares with lost documents
- Incredable offers flexible custom workflows
- Automated verification replaces manual license checks
- Provider App enables mobile uploads anywhere
- Flat-fee pricing saves significant costs
- 2026 National Jamboree will use full-scale rollout
- Volunteers now focus on kids’ safety over admin work
- System reduces compliance risks dramatically
Imagine trying to track paperwork for 1.7 million people. That’s exactly what Scouting America, the nation’s biggest youth leadership group, faced with their volunteers and members. Paper forms, scattered systems, and manual checks created a mountain of work. But now? They’ve teamed up with Incredable, a smart credentialing platform, to turn chaos into clarity.
The Paperwork Nightmare
Before Incredable, Scouting America’s team drowned in paper. Medical volunteers, critical for keeping kids safe at huge events like summer camps, faced slow onboarding. Credentials got lost. Background checks took weeks. Dr. Bryan Wilson, Medical Director at Summit Bechtel Reserve, put it plainly:
“Our old process was messy and slow. We needed something smooth, fast, and organized.”
That’s a big deal when you’re prepping for 15,000+ Scouts at the 2026 National Jamboree!
Why Incredable? One Word: Flexibility
Scouting America didn’t want a clunky, one-size-fits-all system. They needed tech that adapted to their rules. Claudia Giunta, Incredable’s Content Lead, shared:
“We started small, helping rural clinics. But our platform grows with you. Scouting America proves we can handle massive, complex teams—and keep it simple.”
Key reasons they chose Incredable:
- No per-person fees (flat pricing = huge savings).
- Custom workflows that fit volunteer roles perfectly.
- Automated license checks (no more manual errors).
- A Provider App for uploading documents on-the-go.
Real Results: Safer Scouts, Less Stress
Today, Scouting America’s volunteers breeze through onboarding. Admins build custom digital forms in minutes. Background checks run automatically. Medical credentials are stored in one ultra-secure hub.
“Incredable cut our risks and saved us time,”* says Dr. Wilson. “It’s professional, complete, and lets our volunteers focus on kids—not paperwork.”
The app’s a game-changer too: Volunteers snap pics of licenses or certifications anytime. No faxing. No lost files. Just tap, upload, done.
What’s Next?
This summer at Summit Bechtel Reserve, Incredable’s system goes live. By the 2026 Jamboree, it’ll manage every medical volunteer nationally. Alexander Candelario, CEO of Intiva Health (Incredable’s parent company), calls it a “defining moment”:
“If we can handle Scouting America’s scale and complexity, we can help any team trust their credentials.”
The takeaway?
Whether you run a startup or a national movement, good tech removes roadblocks. For Scouts, it means safer adventures. For volunteers? Less hassle, more impact. And that’s something worth celebrating.
